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production glue llc

Production Coordinator

Production – New York, New York
Department Production
Employment Type Freelance
Minimum Experience Mid-level

Position Summary:

production glue is seeking a talented Production Coordinator to manage the logistical aspects of our events. The PC is responsible for working under the guidance of Production Manager’s, Technical Director’s and Producers to make sure pre-production, production and post-production run smoothly at all times. The PC will work with all vendors and crew as well as the client to ensure overall success of the job. 

Responsibilities:

  • Contract vendors: research options, compare quotes, confirm contracts and ensure payment
  • Research special projects, vendors, and supplies as assigned
  • Update and manage production schedule, contact sheets, crew counts, budget tracker and other documents as necessary
  • Track show related expenses
  • Participate in final budget reconciliation
  • Compile event binders and drawing packets for each show and distribute as necessary
  • Facilitate the permitting process
  • Facilitate the Insurance process for vendors and contractors
  • Book travel (air, ground & hotel) for glue team, vendors and clients
  • Meet regularly with internal and external collaborators on and off site
  • Perform site surveys as needed
  • Set up and maintain production office
  • Distribute radios, credentials, petty cash and any other pertinent crew supplies
  • Ensure crew meals are set up and ready according to production schedule
  • Serve as main point of contact for vendors as necessary
  • Ensure crew are well informed with up to date information at all times
  • Manage Production Assistants and Runners on site
  • Enforce safety standards and preventive maintenance programs
  • Enforce policies and procedures on site
  • Ensure that all work conforms to pre-established specifications in the spirit of the “production glue way”
  • Become intimately familiar with production glue’s values, capabilities, and strengths (and be a self-starter w/regards to reaching this aptitude level via glue team members)

Qualifications:

  • Bachelor’s degree and/or a minimum of four years of live event, entertainment, live theater, touring concert and/or production experience
  • Computer skills: Macintosh OS or Window platform using Microsoft Office, especially Outlook, Word and Excel, Keynote and PowerPoint a plus
  • Strong knowledge of core event production elements, terms, and process
  • Familiarity of theatre and venue building codes and standards
  • Knowledge of venues (NYC and beyond) a plus
  • Outstanding organizational skills and attention to detail
  • Excellent interpersonal and communication skills, both verbal and written
  • Ability to take initiative, multi-task, and work graciously in a fast paced environment juggling many concurrently ongoing conversations
  • Ability to work with diplomacy and tact
  • Ability to demonstrate a sense of urgency and act responsively
  • Experience working with union and non-union stagehands 

Requirements:

  • Must be a self-starter and self-motivated
  • Must be comfortable in an office setting as well as more rigorous on-site environments
  • Must be able to excel in an open office workspace with 45+ people and sporadic variation in decibel level
  • Must be able to communicate effectively by both phone and email
  • Should be equally comfortable communicating in person with everyone from interns to executives

 Desired Traits

  • Strong interpersonal skills, engaging
  • Able to relate with many personality types
  • Supremely detail-oriented and thorough
  • Confident and eager
  • Self-motivated, but team-oriented
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  • Location
    New York, New York
  • Department
    Production
  • Employment Type
    Freelance
  • Minimum Experience
    Mid-level
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